Skip to main content

How to Roster with ClassLink

How to Roster with ClassLink

Getting Started

  1. Confirm your Reading Playground digital licenses are active.
  2. Complete our Rostering Form. The rostering form should be completed by someone with knowledge of the schools, students and teachers that will be using RGR.
  3. Add RGR to Roster Server Application.
    • Log into your ClassLink portal. Go to Roster Server > Applications and click +Add in the top right. Search for Really Great Reading.
  4. Share your rostering data. Please share only schools, users and classes that will be utilizing our products. Consider your sharing permissions carefully. Oversharing of data presents security concerns and will delay the completion of your rostering activity.
  5. Run a sanity check through ClassLink to identify any errors and get them resolved before we continue with your onboarding process.
  6. When we see your district data being shared, we will review the data to ensure it aligns with the information provided in the rostering form. If no changes are needed, we will complete your onboarding.
  7. Your technical administrator will receive an email when your onboarding is complete. At that point, your Really Great Reading District or School Administrator can begin the license provisioning process login.

Configure your Sharing Permissions

If you are unsure how to configure Rules Based Permissions, this ClassLink article is helpful.

  1. Navigate to the Really Great Reading application to configure your sharing permissions. Select Edit Permissions (pencil) to open the interface.
    • Select the schools
    • Select the courses
    • Select the classes
    • Select student grades
  2. Create a sharing rule for individual educators.

PreK and Early Childhood teachers should be shared without their classes. RGR does not offer a student program for this grade level

Rostering for intervention services can be tricky. We have compiled some suggestions we’ve had success with in the past.

ClassLink User Roles

RGR rosters teachers and students. Specialists, coaches, paraprofessionals, and co-teachers should all be shared with an educator role. We do not roster staff or administrator roles. District and School administrators will log in manually at our website.  New administrator accounts can be added to Really Great Reading manually by a RGR District or School Administrator.

Co-teachers can be shared with our application in two ways:

  • A user can be assigned as a co-teacher in your SIS and will roster with the class.
  • A user can be added as a co-teacher to a class in ClassLink. Your technical administrator can complete this.

Substitute Teacher Access

Rostering Substitute teachers will depend on how your district creates accounts for subs. Recommendations for rostering include:

  1. Add the substitute as a co-teacher in your SIS.
  2. Create a manual record in ClassLink for the substitute and add the user to roster data for RGR.
  3. Substitute teachers must be added to a class as a primary teacher or co-teacher to access a rostered class.
  4. Substitute teachers must be rostered to a school that is integrated with RGR.
Rostering Intervention Classes

Intervention services require specialized rostering to enable proper data sharing. Options for rostering intervention classes when using ClassLink include:

  1. Schools can create classes within their SIS just for intervention classes. They could be non-graded classes with an Interventionist or Special Education teacher as the lead teacher. They can then be included in the ClassLink sharing rules to sync with Really Great Reading. This allows both teacher and students to use ClassLink to log in.
  2. Create a custom section within ClassLink. This would be done by the rostering administrator under the guidance of the School Administrator or SIS manager as to naming convention, lead teacher and students enrolled. For more information visit: ClassLink | Manual-Records
  3. Create a class in RGR. Intervention classes can be created after the rostering information has been synced and uploaded. Classes can be created in RGR by district or school administrators, and teachers. 
     

NOTE: Educators who are not rostered to a school connected with our system will result in an integration error and an account will not be created in RGR. Please review your data to ensure enrollment records are correct. For example: Teacher A is rostered as an educator at District Wide School and is enrolled as a primary teacher for a class at Main Street Elementary.  Since this teacher is not rostered as a teacher at Main Street Elementary school, the class will not populate in our system and the students enrolled will not have access to RGR.

ClassLink Troubleshooting

Please begin any troubleshooting process by checking with your SIS or Rostering Administrator for assistance.

If an Educator does not have access to Really Great Reading: 

  1. Confirm that the educator is included in the data set shared.
  2. Confirm the educator is rostered to a school listed on your rostering for.
  3. If the educator was recently added, confirm that the update was made to the SIS more than 24 hours prior. This allows for the overnight sync between the district and ClassLink to occur.
  4. Confirm that the educator is assigned a license.

If a class or student is missing from Really Great Reading: 

  1. Confirm that the class is shared.
  2. Confirm that the student is a member of a shared class.
  3. If the student was recently added, confirm that any updates in the SIS were made more than 24 hours prior. This allows for the overnight sync between the district and ClassLink to occur.
  4. If a student has recently transferred to another school within your district, ensure the SIS has been updated and the data is correct in ClassLink.
  5. Confirm that the student has been assigned a license.

If a school is added to your ClassLink sharing configuration after integration has been completed, please contact us.

If your SIS or Rostering Administrator find no issues, please contact us at rostering or by phone at 866-401-7323 x5.